Trade and transport
The new ‘Regulations on the management and traceability for the origin of forest products (Circular 27,2018) provides for the constitution of different “dossiers” (sets of documents) according to the origin and destination of the forest products, which includes:
- Forest product origin dossiers;
- Dossiers for local trade and transport of forest products;
- Dossiers for export or transit of forest products;
- Forest product dossiers prepared by forest product processing or storage facilities.
As part of these provisions, two important documents are the ‘Packing list of forest products’ and the ‘Forest product entry and exit book’ (see below in ‘Key documents’).
A ‘forest product origin dossier’ includes: an original packing list certified by a local forest protection authority; a copy of the decision on forest “repurposing” (see above) or copy of the silvicultural project or scientific research program/project that has been approved (where applies); and an original report on location, area and volume of forest products to be harvested).
In particular, the required documentation for local trade and transport of forest products includes:
- Customs declaration according to current regulations;
- The original of the forest product packing list (Packing-list) issued by the forest owner or the foreign organization or individual exporting the forest products [i.e. the Exporter];
- Copy of the CITES import permit issued by the Vietnam CITES Management Authority, for forest products that are listed in the CITES Appendices (where applies);
- Documents about the origin of forest products, where applies in accordance with the regulations of the exporting country.
It is important to note that for due diligence / due care purposes under international timber regulations (like the EU TR) on further processed and re-exported products in and from Vietnam, there is no specific legal obligation for Vietnamese importers to prove or ensure that the imported forest products were legally harvested and produced, and are traceable back to, where the trees grew and the wood was harvested.
In order to meet customer’s requirements (like for EUTR due diligence) and country-specific regulations, these dossiers may also include other common documents such as: purchase contract, commercial invoice, phytosanitary certificates, FSC / PEFC certificates, fumigation certificate, bill of lading, certificate of origin, timber traceability lists, timber supplier lists, etc.